10 Web Apps For A More Seamless Workflow Online

10 Web Apps For A More Seamless Workflow Online

When trying to be efficient online there are many factors an App needs to be able to perform. It’s often not enough that they have a slick UI and great features. They need to be built in a way that I can integrate them without too much trouble into my daily workflow without too much disruption.

10 Web Apps For A More Seamless Workflow Online

Web Apps

Here are 10 Apps that make working online a lot easier because of the smart thinking behind the Apps.

Clutter-free to Do Lists

This is an App I have stumbled across recently. It allows you to create to do lists, which are completely clutter-free. In a fantastic design it is a real charm to work with this App as it is often easy to be overwhelmed by a huge list of to dos.

Workflow Tip: Add to do’s from your phone with the handy iPhone App.

Teux Deux

Screencasts That Couldn’t be Simpler

Screencasts often had a big and time consuming ring to it for me. No more. The browser based tool Screenr allows you to create screencasts in minutes and have them published in a high quality resolution. All your screencasts are displayed with a great overview like a blog landing page.

Workflow Tip: Answer emails with a screencast where appropriate. It’s super simple with Screenr and makes for top notch customer service.


Handle Twitter Efficiently and Personally

Keeping a consistent presence on Twitter can create a powerful impact. With Buffer you can spend a few minutes each day filling up your Buffer with Tweets. They are then posted for you well spaced out over the day.

Workflow Tip: Give it one click on the Buffer icon with the browser extension to add any interesting post you come across during the day.


Filesharing with One Click

Let’s Crate
This app makes filesharing truly dead simple. You arrive at the page and can simply drag your files into the available box. This happens without signing up or in. You can then go and share the link immediately afterwards.

Workflow Tip: If signing up you can create Crates to store files in different folders. The simplicity of drag and drop remains.

Let's Crate

Only the Best News your Friends Recommend

The App pulls in tweets and Facebook updates and shows you only the most relevant ones. This means, the most shared content will come up and you don’t have to fiddle with clutter. A very time saving way to read news.

Workflow Tip: The App provides you with a daily update of top stories straight to your inbox you can subscribe to.

Strawberry App

Know More About Your Email Contacts

The well known gmail tool Rapportive allows you to find out more about the person sending you an email. Immediately you will see recent updates from Facebook, Twitter or LinkedIn. It is a great way to connect in different places without the hassle of searching.

Workflow Tip: Recently the App added Twitter reply support so that you can retweet or @reply right inside gmail.


Never Get Confused with Time Zones Again

The pain of setting up a meeting with someone in a different time zone is something that always nagged me. With EveryTimeZone you will have absolutely no problem finding the matching times. The App displays all existing timezones on one page for you so you can easily find the right time.

Workflow Tip: You can conveniently save fixed times next to the daily real time so you can conveniently plan ahead.

Every Time Zone

How Well is your Website Ranked?

An all time favourite of mine is WooRank. You simply drop in the URL of any page and in return you will get a report on various statistics of the site, including in-site and off-site SEO as well as site traffic and usability hints.

Workflow Tip: Use WooRank to compare competitors and find similar sites in any given niche with the “similar sites” section.


Organise Meetings More Efficiently

Setting up a meeting online with individuals or a group can often be very time consuming. Dozens of emails sent back and forth with little clarification. By using Tungle you can simply allow others to pick a time in your schedule.

Workflow Tip: You can include Tungle in the popular Rapportive tool, which makes it even easier for your email contacts to see your schedule.


A Super Intuitive Calendar

Coolendar takes a completely new approach on setting up a schedule inside a calendar. Instead of fiddling with times and dates, they have created a very straightforward syntax where you define “meeting tomorrow 5 pm” and it automatically sets it into the right slot.

Workflow Tip: It ties in nicely with gmail and allows you to send a reminder in form of a Google Talk bot.



I hope some of these Apps are helpful for you, they help me a great deal to unclutter my life. How about you? Do you like any of the ones mentioned? Are there any Apps you love that save you more time online?

Leo Widrich is the Co-Founder of Buffer. He publishes more Twitter Tips and Tools each week. He is a super nice guy and you can hit him up on Twitter any time.


  1. / Reply

    Thanks very nice article!

    • Nathan,
    • July 16, 2011
    / Reply

    2 Calenders and 2 Twitter/Facebook feed aggregators? This is not 10 apps for a seamless workflow, this is an advertisement for Buffer with some other apps along for the ride.

      • Dennis,
      • July 16, 2011
      / Reply

      Many of the apps I have never heard before and it’s good to get know them.

      If they are worth it, I don’t care if it’s an advertisement. Thanks for the recommendation.

      1. / Reply

        Awesome, very glad you liked them Dennis. I never try to do an advertisement, but put the value of Apps first, hope you enjoy using them. Let me know if you have any more questions about it. :)

    1. / Reply

      Hi Nathan, I am sorry to hear that the Apps from above aren’t useful for you. When I compiled the list I tried to only pick those that really help me each day to be more productive.

      Do you have any other suggestions for Apps that might fit here? I am always on the lookout for other Apps to improve my posts. Would greatly appreciate your input. :)

  2. / Reply

    Thats a great list. I haven’t heard of most of them, so I’ll be sure to check them out.


  3. / Reply

    We’ve started using Rapportive at our office and, I have to say, it’s absolutely excellent. Not only does it remove a fair degree of ad spam but it’s also an excellent way to see what your email contacts have been up to. Definitely recommend it for anyone using GMail or Google Apps.

    1. / Reply

      Hi there,

      Yes, absolutely, I think Rapportive really gives lots of additional information to contacts and I am using it connect with people faster than I could before, just like you say. :)

  4. / Reply

    Great list ….WooRank is mine favourite.Thanks for sharing:)

    1. / Reply

      Hi Nikhil,

      Awesome, glad you like the list, yes same here WooRank is something I use daily to compare sites! :)

  5. / Reply

    Great Collection , Thanks :)

    Maybe http://puildr.com also save time !

  6. / Reply

    Hi Nathan,

    Awesome, very glad you liked the tools here! :)

  7. / Reply

    Nice little list. In particular Teux Deux and ScreenR look genuinely useful and something that we may start using here.

    • John,
    • July 18, 2011
    / Reply

    Hey Leo, great list. Woorank will come in handy =)

  8. / Reply

    Great collection, definitely helpful in web design work.

    • David M,
    • July 21, 2011
    / Reply

    These tools are great, and at one point I was using 5+ separate tools to manage what I do (as well as my biz). The only problem was after a while using 5+ apps to handle everything we needed (Task tracking, scheduling, contact lists, invoicing, projects, etc) – it was hectic just to manage the apps themselves. There was a lot of overhead headaches.

    We’ve since moved on to a system that puts everything we need into one (WORKetc) as it puts CRM, project management, billing, and other stuff into one web based tool and we manage all operations through it. This helped us tremendously, as our workflow was much more efficient and made operation management a lot simpler (for me and everyone else). Just a heads up – if you can get it all in one it can be much more helpful.

  9. / Reply

    Great post Leo. Lets Crate seems to no longer in service. Booo it was just what I was looking for. All the others are perfect. Especially love screen for vodcasting. Keep up the good work

  10. / Reply

    Great posting.. i will try to use all these tools in my daily life.. great.


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